AI Robot Policy

Introduction

The ICBAE Conference recognizes the increasing use of Artificial Intelligence (AI) tools in academic writing and research support. This policy provides guidance for authors who choose to use AI-based tools during the preparation of their manuscripts. The purpose of this policy is to encourage responsible, transparent, and ethical use of AI while preserving the originality, integrity, and scholarly quality of submitted work.

Permitted Use of AI Tools

Authors may use AI tools to support certain aspects of manuscript preparation, including but not limited to language editing, grammar checking, spelling correction, and improvement of readability. AI tools may also be used for reference organization, citation formatting, plagiarism screening, and limited analytical support, such as assisting with data processing, coding support, or presentation of results, provided that the underlying intellectual contribution, interpretation, and conclusions remain the responsibility of the authors.

Non-Permitted Use of AI Tools

AI tools must not be used to generate the core scholarly content of the manuscript in a way that replaces the authors’ original intellectual contribution. This includes generating substantial parts of the introduction, literature review, methodology, analysis, discussion, conclusion, or any argument presented as the author’s own academic work without proper human authorship and oversight. AI tools must also not be used to fabricate data, manipulate findings, create misleading citations, produce false interpretations, or engage in any unethical or deceptive research or publication practice.

Author Responsibilities

Authors remain fully responsible for the accuracy, originality, validity, and integrity of all content submitted to the ICBAE Conference, regardless of whether AI tools were used during manuscript preparation. Any text, analysis, image, table, code, or other material supported by AI must be carefully reviewed and verified by the authors before submission. The use of AI does not transfer accountability from the authors to the software or platform used.

Disclosure of AI Use

Authors must clearly and transparently disclose any significant use of AI tools in the preparation of the manuscript at the time of submission. Such disclosure should include the name of the tool and a brief explanation of how it was used, for example for language editing, data analysis support, or reference formatting. This disclosure may be included in the acknowledgments section or in another section specified by the conference submission guidelines. AI tools must not be listed as authors, since they cannot assume responsibility for the work, approve the final manuscript, or respond to ethical questions regarding the research.

Ethical Considerations

All use of AI tools must comply with principles of academic honesty, copyright respect, research ethics, and publication integrity. Any use of AI that results in plagiarism, copyright infringement, data falsification, fabricated references, or misleading authorship representation will be treated as a violation of the conference’s ethical standards and may result in rejection, withdrawal, or other appropriate action.

Editorial and Review Process

All manuscripts submitted to the ICBAE Conference, whether AI-assisted or not, will be subject to the same peer review and editorial evaluation standards. The use of AI tools does not guarantee acceptance, nor does it exempt a manuscript from scrutiny regarding originality, quality, ethical compliance, and scholarly contribution.

Policy Review

The ICBAE Conference reserves the right to revise and update this policy as AI technologies and scholarly publishing standards continue to evolve. Any updates will be made to ensure alignment with emerging best practices in academic publishing and research integrity.